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The most effective online platform for events Analysis and review of the top software

Mar 10, 2023

You've come up with some innovative ideas for an online event and you've also contacted potential guests that might have an interest in speaking at your event. Your guests seem to be enthusiastic just like the attendees!

Let's consider which event hosting platform you would decide to utilize to host an event online?

A difficult decision? In reality, whatever the many options available, it may be difficult to decide whether an application can meet all your requirements with the assurance of a truly memorable (and without errors) memorable experience.

Thankfully though, there are websites that have friendly support staff who can assist you with the planning of your ideal virtual event -for example, the conference that spans multiple days, a workshops for training in live mode, or even a webinar. All you need to do is find the perfect gem.

This guide can help you achieve that goal while I look at the six best platforms for virtual occasions. Each of them has been tested by trying several of them and reading through tons of third-party reviews on the platforms.

Let's dive deep:

In this article

What do you need to look for when choosing the best online conference software?

Before we look at the best ways to organize events on the internet, let's take a look at the characteristics that make an ideal platform for online events through an examination of the most important features.

Keep this page in mind to help you refer to this list of choices to select the ideal virtual event technology.

Many helpful and straightforward Integrations

Integrations between CRMs and other software systems, such as email software like email software , for instance, can be essential in the process of creating customized invitations to events making guests regular customers.

Intelligent UX

The intuitive interface is easy for users to open the application and explore the features to reap the maximum advantages of it. This also allows you to begin using the program all entirely on your own, without any assistance from outside.

Stream quality

Quality of the audio and video is directly affecting the experience of guests, leading people to remain till the end. Make sure the software you select offers HD streaming with a superior quality. It also comes with no problems with performance or download your content at a top quality.

     Analytics is robust and secure    

     HTML1 Tools to engage viewers in a dynamic way    

Possibility of hosting games, polls and games along with Q&As, are vital methods of engaging with your visitors and improving their experience. Your site should be equipped with these tools alongside the creation of break-out areas to aid in attendee-to participant networking.

     Proactive customer service    

In addition, be sure the support provided by the program is fast and responsive to any questions that you might have. One way to gauge the quality of support provided by the team is to inquire about the software prior to purchasing it and during the free trial. If you are satisfied with the answers you get in response to your queries could determine the way they interact with their customers and prospective clients.

The top six online platforms for occasions (based on a thorough review and user reviews)

This is an exhaustive list of the most well-known conference websites:

Every tool is explained in relation to the primary functions of each tool, as well as the most popular user, as well as places where the tool can be effective, as well as disadvantages, as based on what users have posted on other websites like G2 and Gartner.

Let's go.

1. Events

Events is a simple-to-use web-based system for managing events that's perfect for event planners with the capability to organize the events of any kind. managing digital events.

The guest speakers you invite, your guests, or attendees don't need any additional software for setting up, creating or participating in an event .

Pros

  • Events assists you throughout the process of creating and advertising your event's procedure. It integrates with your CRM or marketing email software to design personalized registration forms. It also lets you make automated invitations to special events, and confirmation emails you send for your event and remind messages as well as engage participants after the event.
  • It offers sophisticated information which can aid in the formulation of your event's strategy for marketing. After the event is over, it provides a comprehensive review of the program and its attendees. It will inform you of the number of people who attended, and how the duration of their stay, as well as how they engaged during the program.
  • It helps you design an experience that is unique to each user. Use the drag and drop feature to insert high-quality images that fill the bottom third of the intro sound and your personal brand.
  • It provides you with the ability to edit video and hosting options to reuse footage from the event. Utilize it to modify, trim chapters and edit or enhance your video from your event, and then upload the video to different marketing channels.

     Cons    

  • It is not designed to be used to host internal meetings like Zoom or similar software used to facilitate meetings. Events was developed for webinars, virtual venues town halls, town halls, and more.
  • Events is a relatively emerging platform for virtual events, therefore it's not yet able to attain the same degree of recognition for its brand as established businesses in this sector.

2. Zoom

Best-known for hosting on-one-on meetings, Zoom lets you host digital events as well. It's ideal for graphic designers as well as entrepreneurs in small businesses who wish earn income through online events.

Pros Pros

  • There are many ways for attendees to be involved in letting them engage with each with your guests and sponsors.
  • Making the webinar available and creating it on Zoom is simple and particularly suitable for people who have already mastered the application.

     Cons    

  • Average video quality. If HD videos are required (1080p) is the norm, Zoom offers 720p for the presence of two or more people during the same time. There is a cost to hold online meetings using HD video.
  • Participating in an online conference hosted by Zoom isn't an easy journey. Participants who are new to the conference should arrive five minutes prior to the scheduled start time for downloading and installing the program. For event organizers, this can result in a poor experience for attendees.
  • Zoom is expensive when hosting events with large audiences that makes it ineffective to scale events using such technology.
  • There are not enough control options available to hosts. Zoom doesn't permit hosts to control chat rooms in their discretion. This is a factor you should be aware of when you host public events.

Pricing

Zoom's pricing depends on the number of people that attend the event. In order to give you an estimate of what the price will be for an event that has 100 attendees, it begins at $990 annually.

     Learn More About Zoom    

3. Hopin

Hopin lets event planners across all over the world to host as many people as they'd like. Like Zoom the price of hosting is based upon the number of attendees that attend. It can cost a lot more to add the method. One thing that makes it superior over Zoom is its capacity to add features that enable moderators to moderate comments.

Pros Pros

  • Hopin has an Event Branding Studio where you can personalize the registration form to your event, and create a virtual venue.
  • It allows for moderation as well as many speakers to be connected.
  • The speaker comes with a mobile-friendly app that users and the speaker can connect and talk to each other via their phones.

     Cons    

  • Analytics for events may not be quite as thorough.
  • There is no tool that allows you to reuse or recycle content from your virtual event.
  • A handful of users complain about video and audio performances issues in events hosted by Hopin. One user declares, "I don't like problems with performance that come up when you use videos or audio. Customers who don't possess an internet connection face issues experiencing lag. The same thing doesn't happen when using different methods."

Pricing

There's a no-cost plan which allows administrators to organize events that last two hours and accommodate as many as 100 people. To learn more about prices, each plan is restricted to a specific amount of guests.

4. GoTo Webinar

GoTo Webinar is the ideal alternative for business owners as well as smaller organizations who host events smaller that can accommodate up to 3,000 people This is less than the options that Hopin as well as Zoom offer.

It is also an excellent alternative for entrepreneurs who are solo or creators conducting classes for paid trainers since GoTo Webinar directly connects with Stripe that allows payments.

Pros

  • GoTo Webinar offers audience engagement tools , such as polls and other questions. Hosts can also draw on the display.
  • Multi-presenter mode on webinars offers an organizer up to six presenters the chance of presenting.

Cons

  • The interface for users may be outdated as some many users have complained that it may take hours for them to figure out how to use GoToWebinar.
  • Some users have complained of problems in performance as the number of attendees who attend the event grows by more than 1,000. Reviewers have written reviews about quality of the audio too.
  • Certain choices, for instance, the file sharing option, are extremely very slow. Certain functions are difficult to locate or to use.

Pricing

A 7-day trial is that is now available. It will cost money with prices beginning at $49 per month-long hosting plan (for hosting 250 guests).

5. Cvent

Cvent can be ideal for corporate planners who organize private events like trade shows or trade shows because of its checking-in facility.

Contrary to other web-based platforms for conference hosting, this platform doesn't have the popularity of who host virtual events.

ProsPros

  • Cvent offers onsite check-in, and also a badging program which prints photos of attendees when they arrive. Some users complained who reviewed different third-party software about this tool's printing of incorrect photos.
  • It allows you to connect various systems, allowing you to connect your technology stack to improve your workflow.
  • It comes with the standard tools to engage with users in addition to AI-powered network suggestions and gamification.

     Cons    

  • The interface for users is outdated.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are a few choices to personalize your brand's image, gain access to analytics and use live chat

Pricing

Costs are determined by your needs, so it is important to request an estimate of Cvent will cost you.

6. On24

On24 is a platform to host virtual events that is that are ideal for marketers who want to host webcasts, or events with multiple sessions.

Pros Pros

  • A proactive customer service team.
  • This program can simplify many processes. In addition, it provides integrations to align the sales and marketing teams.

     Cons    

  • There are a few styles of content layouts that could be used, which restricts the options for making your own online event Register and Login pages.
  • A poor user interface, and the editor is an Editor for Code which enhances the learning process.
  • It's impossible to plan an event in advance. It means you'll need ensure that you don't compromise the audience's participation to make sure that the events are running smoothly when your event is happening within the blink of an eye. The participant writes, "I would love to utilize storyboarding for planning my event, and to manage the content on screen, in which the image of the participant appears in the media tile. You can also make lower thirds of their video, place individuals in the live stream before taking them off screen, etc." 8

Pricing

On24's website On24 does not provide prices. If you are interested, seek a quote.

FAQs

If you're answering questions Don't respond to the question initially Make sure you provide an appropriate hyperlink to an element of your own material (as as is appropriate) in order to convince people to visit.

What are the things to consider when choosing the most effective online event platforms?

Consider your needs for business, such as the budget you have set, the scope of an event that you'd prefer to organize, as well as the amount of virtual events you'd like plan. Choose a platform for virtual events which is not only compatible with your budget but is easy to use, and has detailed analytics, audience participation tools, top-quality streaming, and lots of connections.

How can I make a virtual experience that is more real?

What are the most talked about virtual event platforms that are available in the present?

Event, Hopin, Zoom, and GoToWebinar are some of the top websites for events that you could look into. Each one has its advantages and drawbacks. Decide based on the budget and specific requirements of the event.

What virtual event service will work best for you?

The most effective virtual event software you can pick from can fulfill the demands of your company to the best. It includes:

  • The size of your attendee
  • Utilize the argument (how will you leverage virtual events for your marketing and sales and also if you are able to offer these workshops with a charge)
  • How long does it take to become familiar with the new equipment?
  • How much are you going to put into increasing the capacity of your platform (you do not want your platform to fall from your budget as you expand the capacity of your platform)

Below is a listing of applications that offer poor quality streaming with old UX. Some of them have a steep procedure of learning, and the costs can get expensive for hosting large audiences.

It's great that this is the field where Events excels. The platform offers flexibility, top-quality streaming and an easy user interface. Additionally, it can help in recycling materials from the event and allows people to earn the highest return on their money.

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