How can you build a "just in time" instruction guide

Nov 19, 2023

Employers who invest in employee training and development are able to earn gains of up to $1 billion and are now magnets in order to attract high-quality employees, but also keep the top talents. If you're failing to reap similar benefits for your employees The reason could be because of your outdated, basic training plan that you have installed.

The employees are on board. A recent survey found:

  • A majority of unhappy employees believe they don't have the information they need to make decisions.
  • 37% of them would like to control more the lessons they have learned
  • Additionally, 28% want the content to be separated into smaller sections
  • Find out what they require
  • It will be needed in the event of needing it.
  • Anywhere they'd prefer (desktop or mobile)

The notion that you can put together videos are just adding chores to the already overloaded calendar of management.

In this article

  1.       Make learning more accessible by presenting shorter, more specific videos
  2.       makes video production easier for professionals in video production as well as for beginners.
  3.       Learners are in the traffic
  4.       Drive better engagement with live training sessions
  5.       Training is refreshed by offering an accessible and organized information collection
  6.       Surface information aids in understanding the impact on training materials

Make learning more welcoming manner with smaller video clips that are more specific.

The most traditional L&D initiatives are focused on diverting workers away from their routines to go to (yet) another live training event which HR thinks is right for them.

This is because people are more likely to lose approximately 50 to 80 percent of the information they've learned in just two days. At the end of day 30, the memory of their brains is between 2 and 3 percent as a result of not being able to reinforcing learning processes or having the chance to use lessons they've absorbed quickly.

However, bite-sized video-based instruction specific to job positions have greater retention rates..

Users are able to quickly search the knowledge libraries of the organization for pertinent topics, content, and training which can be applied immediately on their job.

The students are in charge of their learning. In turn, making an education program immediate and impactful due to its efficiency, relevancy and understanding.

In the short time they remain and are easy to appreciate, and they're very simple to create and too.

  • There isn't a huge budget or an external group to produce
  • The employees can create the documents to share with peers, to share knowledge. This makes sharing information a straightforward procedure

Managers, trainers and employees are able to write scripts using AI or capture their faces and screens using Teleprompters to get the ball rolling for video production, without needing an expensive recording studio, or sophisticated editing methods at first.

In this section, we'll assist you with creating specific departmental or job-related, readily accessible training videos.

The process of creating video is simple to create video for novices and pros alike.

Image of the  AI script generator prompt and record feature

Just like artists who rely on their creativity to produce incredible works of art the effectiveness of your education software will be determined by how easily you create video.

Start by following the five steps of video creation and production workflow in order to make more relevant training content:

1. Plan

The next thing to do is determine what training content you'll need to develop as well as the people that participate in the creation of it. Making the training videos you create will include:

     Discover knowledge gaps within employees    

Review the information on your training program to determine whether there is a gap in knowledge or, more specifically, what details and data employers want employees to understand to perform their job. Make use of all of the knowledge together with the manager's and employees' suggestions to create an approved stakeholder group. This will provide an outline of the topics to be covered.

Additionally, you can have your employees take part in surveys on topics which are important to them.

Learn who is the most effective in creating videos.

Because just-in-time education has a focus on motivating employees with role-specific instructional videos and instructional videos, it is important that production be split among the director of the department as well as employees.

For instance, in the above scenario is a case where an executive in the department of sales finds that the process of an agent's cold outreach has yielded outstanding results, they can motivate the sales rep to impart their expertise to colleagues via a video.

In order to cover every topic of the video that you would like to talk about, you'll need to prepare a spreadsheet with columns indicating who owns the video (the person responsible for composing as well as editing it) and the stakeholder or video reviewer.

2. The Script

Actually, video scripting is an effective time-saver. If you don't, you'll end up:

  • Multiple shots are taken to ensure that you get your message across
  • It diverges from the topic which makes the video long and monotonous for viewers to whom it's intended.

All you need to do is

  • Input a thought, sketch notes, or outline of bullet points to the AI script generator. AI script generator
  • Pick the length of your story along with the appropriate style (funny formal, informal and so on.)
  • Click on the button that says create,review your program to adjust any needed changes After this, you're finished.

3. Record

Then, choose one of these ways to make a video:

  • Record your talking head using your desktop camera
  • You must record the screen by recording your voice.
  • Make sure you capture your screen as well as your voice.

These videos are simple to create, and don't require a lot of work in the production.

4. Review

Once you've completed recording, let comments be made to be added into the final video. It is then possible to share the recording with your team members for their review.

Reviewers can choose to make comments on the player's profile, write the feedback of specific dates or record an action by pressing the recording icon.

5. Edit

In the event that you are receiving feedback, make sure you're keeping your materials interesting and easily accessible. The following steps will help you break down the feedback into steps:

Eliminate repeated lines and filler words, or lengthy lines that are interspersed

Utilize the option to edit text in the video editor. The editing will take out any gaps that don't belong to sound-based and filler words or footage with no spoken words, straight from your transcript audio.

AI transcript editing with  One Take Video UI

     Incorporate captions into your video, making it easier to access    

     Converting videos that run for long periods of time to shorter segments    

Did you record a lengthy video? You can always slice the footage into smaller pieces. If the video covers a lot of the subject, it's possible to make chapters within the film and have employees move over relevant sections. This is done by with the help of interactivity on the webpage of the video. Click chapterand the addition of chapters.

After that, you'll need to write the name for every chapter. You can also alter the date and time to determine which chapter will be shown within the video. Choose Chapters to add to add more chapters. Click Save once you've finished your modifications.

     Make a thumbnail of an online video    

Modify the look of the video player

Give your brand a boost through changing the color of the player's interface to match your company's colors.

It's as easy as choosing your Player icon from the right hand section in the settings for video. Add the color's Hex code, and you'll get an individual player.

Students need to be able to sit in the driver's seat

Learning for a particular student isn't continuous. Students learn about the things they would like to know and at what time they need to.

The job of you is to instruct employees, by providing all the resources they need to be able to master the subject they're interested in.

Unlike linear videos that people love to watch for hours, interactive videos aren't linear or interactive. They are.

Chapters can be skipped between by users that are tailored to what they wish to master. The users can utilize features like hotspots or overlays for access to further information, training and other materials which are connected to checklists, as well as PDFs.

It is possible to, for example you could create the main character of a video, which focuses on the multithreading of sales. Break it down into separate sections, for example single-threading. multithreading, ways to use multithreading with LinkedIn advertisements, benefits of multithreading.

Users can decide to watch whichever part they're interested in learning about in the greatest amount (instead of watching the entire video). You can also use multithreading templates to link to from the video and later apply what you learn.

For the first time to use interactive video, choose:

  • Divide a lengthy video, and add chapters, interactive elements or even interactive parts
  • You can make shorter videos on the same topic to create a longer video, and create the "build your own journey to learn video
  • Hotspots that are HTML0 have an interactive nature which can be clicked points in your video, which will link to related content, such as an the video itself or PDF.
  • Branchingto create your own personal instructional videos for learning. The idea is to allow viewers to select different routes throughout your videos based on their preferences out of the various interactive choices your content offers them.
  • time-triggered occasionsor instances that happen during a certain time within your video, without viewers having to click something. For instance, you can develop timing triggers for surveys as well as feedback forms that you can embed in the videos you make for training.

Increase engagement through live training sessions

image of a live webinar training for an internal team

Incorporating live training in your Just-in Time program could be an excellent method to improve your employees' experience of learning. This is why eighty percent of organizations employ virtual classrooms in order in order to assist their staff to gain knowledge.

It is important to be aware that the broadcasting of a single channel is not very efficiently in attracting focus of the employees.

To increase the value that the value you offer through live workshops You must make sure that your participants participate in all of the session using features like:

  • Surveys
  • Live chat
  • Q&A sessions

This is a learning space that allows employees to be engaged and gives employees an opportunity to give feedback.

The employees can present their best practices in the form of a video.

According Axalta's Virtual Training manager, Steve Hamaday, " allows us to create fantastic live streams, which we can broadcast to the world."

For Axalta, this has also helped it maintain its accuracy in training regardless of whether it's hosted online.

"If our instructor was demonstrating the usage of spray guns, which require some level of precision of wrist roll on an average webcast, we'd be able to see frames jumping" Steve explains.

"We discovered that the lack of ability to capture these small frames was a huge deal for our painters, because they could be missing important lesson. This results in a higher quality video with an interface similar to traditional videoconferencing applications."

If you're preparing for live training, make sure that you meet the following requirements:

  • Live curriculum materials are available to students as well as the curriculum
  • Trainers (including video of employees which have been filmed)
  • Make a strategy for engagement (what will be the type of polls that you'll hold, when you'll take questions, and so on.)
  • Post event and on demand methods for reusing content in smaller video.

If you host workshops through the software, it permits you to do just half your work before the live stream, by loading and organizing the content using a software that runs on the internet.

In your Preview player (shown below) In the preview player, you're able to:

Screenshot of 's browser based production UI

Pick a theme for your party from the collection of 18 themes available in our preview player.

UI of  layouts on Events tool

Create scenes, or the content that is displayed (slides as well as Q&A graphs or Q&A graphic, etc.) to facilitate the learning virtual:

Snapshot of  scenes for webinars

For further information, go over the steps to build your own event scene.

Recognize training with access to a well-organized and easily accessible collection of information

Snapshot of  Enterprise library folders for training content

By using Video Library, organize videos into work spaces based on subjects, teams, or departments. You can also further make subfolders or folders in order to ensure that you've targeted videos for various skills and roles.

The Axalta's Virtual Trainer, Steve Hamaday writes, "Organizing our videos for instruction according to subjects or teams which are easily searched and then displayed on an impressive website that has been branded will help us receive the necessary training for our education and to communicate with our teams at a higher level."

There are four different ways video libraries can assist teams:

  •       Hosting Training Materials to host in a safe space      

offers built-in security solutions, such as SSO as well as user provisioning (SCIM) in addition to the capability of managing workspaces and files. Additionally, it lets you manage access to users when required such as allowing students access to only their view as an example.

  • Your website should be accessible for employees.

If you add videos to a library of videos they automatically translate to English in order to enable workers to find the information they're searching for with the help of keywords

Students can actually access the instructional materials via the desktop and also from their smartphones. By doing this, you let them work from anywhere in the world and even while traveling. Do you worry you might be able to ask them doubts? Staff members are required to add comments to the video, and to ask the viewers questions.

  • Simplify reviewing videos

Anyone with contributor access to your galleries for training is able to upload videos in the personal space of the account of group members as well as edit and transfer them into shared folders with the team. They can also add remarks that are timestamped to the videos in order to give opinions on the videos uploaded by members of the team.

  • It's easy to verify that content is up-to-date

The supervisors for the Video Library can delete outdated videos, in order to make sure that the employees don't use the content of the videos which is not relevant anymore.

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The data from the surface are used to assess the effects of different training content

Ui of  user level analytics dashboard

In the end, but certainly not last, you should do the steps necessary to make your training programs better by receiving feedback from your employees.

Video and polls are the two options to achieve this.

Another way is to review your analytics on video to get a clearer comprehension of which content is gaining gained the most attention from viewers. gives you user-level analytics which provide viewing statistics as well as an typical length of time.

There is the possibility to study these data on levels of video or at the user level to study:

  • What users logged-in to the account watched a video
  • What kinds of videos a viewer is viewing?

If you have all the necessary information, it is possible to spot patterns in what kinds of information are appealing to your employees most.

Start your best employee training program today

Make sure you create educational tools that appeal to employees. This doesn't have to be difficult.

Note any remarks that you receive from someone who could gain from your experience during your just in time class.

A solution that is One-stop for video production will be simple as it offers you all with the necessary tools needed to edit, create and edit videos in the same safe place.

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